Now more than ever, companies are striving to implement an efficient quality management system that will assist them in complying with  industry regulations and standards.  GMP requirements, mandates by the FDA and the USDA such as ISO 22000 and HACCP based food safety management standards, require that Food & Beverage manufactures implement reliable safety and quality management systems.  This is why leading companies have implemented the KLEANZ QA & Sanitation Management software system.  KLEANZ enforces compliance with standard operating procedures, provides quality trending and reporting capabilities, and enables you to take a proactive measure to improve quality operations.

KLEANZ is a single application thus reducing the number of systems to manage your quality processes as well as associated costs.  In addition, errors, omissions, and repeat incidents are eliminated, operations are streamlined, and manual processes are automated, further increasing investment and productivity.

In KLEANZ all your Master Sanitation Scheduling "Worksheets" are automated. Each task on the Worksheet may have different intervals if you desire. The intervals can be from daily up to five years with anything in between such as weekly, monthly, annual, etc. Only the due or overdue tasks print out when you print the Worksheets. The overdue tasks have an * to let the supervisor know what hasn't been completed in the past. The History tracks what has and has not beeen completed, when, by whom, and what the intervals where for each of the tasks at the time providing you the documentation needed. Worksheets may be pre-assigned to a default employee or team to perform those tasks. Pictures or drawings may be attached to specific tasks (printing only when the task prints), before the tasks, or after the tasks. Sanitation tasks generally fall into several categories for scheduling purposes such as Master Schedule, Shift Sheets, and Housekeeping Tasks. (To further review sanitation categories, you can download the following article. (Sanitation Scheduling Article)).

Forecasting reports allow you to balance your workloads including reports showing scheduled hours needed vs. actual hours worked, for the most effective use of your resources. Comparing expectations to actual performances is critical to achieving long-term goals.

In addition to your Master Sanitation Scheduling, KLEANZ brings to you the ease of documentation of several important, yet often overlooked areas. Not only are the ever increasing compliance requirements met, manpower reporting is accurate, and all the information can now be located in one system.

Allergen/Changeover Worksheets print on demand to document Changeovers and for Sign Offs on Allergen Changeovers. KLEANZ provides you the ability to create Changeover and Allergen Changeover Worksheets with up to three levels of verification and allowing you to track "re-cleans", with completion percentages.

Pre-Op/Pre-Flight Worksheets also known as Startup Check Sheets allow you check your plant's readiness to start production. The included reports allow you to track trends such as "re-cleans" and shifts most affected.

The Corrective Action Work Order system "CAWO" provides you a method to create and document events and problems that occur and are unscheduled task that come up during the production day. Allowing you the ability to correct the problem, assign task with detailed description of the work needed, list supplies, and include a picture, so that there is no question as to what corrective measure should be performed.

Inspection and Auditing is the KLEANZ tool that tracks food safety programs from start to finish. KLEANZ closes that critical gap in documentation and communication between QA/QC and Sanitation. KLEANZ tracks Audits, tracks Inspections (internal, 3rd party, and government), and documents follow-up.  KLEANZ gives you the tools to log deficiencies with pictures, investigate them to determine root cause, propose corrective and preventive action plans, track and manage individual actions and measure effectiveness to ensure the root cause has been documented, identified, and eliminated.

Training records are created in the KLEANZ system for an employee when they are hired. The system ties the skill level of an employee to job responsibility and will not allow you to pre-assign a task to a person without that person being trained and certified to perform that task. The system alerts you when training is about to expire or when a change, such as an SOP change requires re-training. Food Safety Managers can easily identify the team members that are in danger of falling out of compliance with training requirements.

The Media Library stores and tracks documents, manuals, PDFs, and training materials such as books, videos, powerpoint presentations, etc. The Hot Spots feature stores and tracks images including Critical Control Points, tying them back to equipment and areas in the plant. You are able to highlight and label multiple "Hot Spots" per image.

Analysis/Accountability is a critical part of Food Safety and the KLEANZ solution was developed based on this requirement. The ability to quickly and easily use the data from the food safety portion of your company's operations is a necessity. With KLEANZ, management can quickly uncover trends, review a detailed analysis of non-compliant items, including everything from daily work to budget information, general ledger, inventory supplies, performance evaluations, cost of performed tasks, employee history, forecasting, schedule planning, tracking of corrective work orders, tracking of assigned employee, completion percentages, associated cost, and more. Reports may be exported into most standard formats. KLEANZ Reporting make proactive knowledge-based decisions a reality.

KLEANZ also gives you the ability to run a paperless system with our new KLEANZ Mobile. KLEANZ Mobile allows the daily functions of KLEANZ to be run paperless on a hand held PDA, including audits, corrective action work orders, supervisor sign-off of those critical issues, worksheets, training, and more.  KLEANZ is a complete self inspection and auditing tool that features the essential documentation to assess and develop immediate and long term corrective solutions, allowing you to identify areas of deficiency prior to resulting in critical issues.

Imagine no longer having to pull countless three ring binders off of a shelf anytime a compliance question arises.  By having the information in one system, KLEANZ makes compliance simpler.  KLEANZ assist you in satisfying audit requirements and is a fully automated system for Food Safety and Sanitation.  Don't manage your department without it.

Implementing KLEANZ and KLEANZ Mobile as your quality management system enables your organization to reduce compliance and business risk through increased awareness of quality related issues.  KLEANZ enables your company to manage all quality issues in one centralized system providing you an End to End solution.  Take a tour of KLEANZ and KLEANZ Mobile to find out why you should implement a quality system such as KLEANZ.